Create an EventPass via Web Browser
Before You Begin
Before you can create or complete an EventPass, you must:
Create a profile for each horse on your account
Upload all required health documents to each horse’s profile
Ensure all documents have been reviewed and verified by the EventPass system
Without verified documents, your EventPass cannot be completed.
Creating an EventPass on the Web
Step 1: Go to Shows
Select the Shows tab, on the left side of your screen.
Click Add Show to Attend.
Find the show you wish to attend by:
Searching for the show in the search bar, or
Using the available filter fields to narrow your search
Once you find the correct show, select Create Pass.
Step 2: Select Travel Location
At the top of the screen, select whether the horses are traveling In-State or Out-of-State.
This selection will apply to all horses on the EventPass.
Health requirements may change depending on if the horses are coming from in or out of state
For example, horses traveling in-state may not be required to have a Health Certificate.
In-State Travel: Select the county you are coming from.
Out-of-State Travel: Select both the state and county you are coming from.
Step 3: Select Horses
Select the box next to each horse you want to include on the EventPass.
On the far right side of the screen, you will see:
The health requirements for each horse
Whether each requirement is met
Green = requirement met
Red = requirement not met
You may still select horses that do not currently meet all requirements. This usually means:
Updated documentation needs to be uploaded, or
Documents are still pending verification
When finished selecting horses, select Next in the top-right corner of the screen.
Step 4: Add Additional Show Weeks (Optional)
If you are attending multiple weeks at the same show:
Select all additional weeks you plan to attend.
Select Add these shows.
This allows you to use one EventPass instead of creating a new pass each week.
If you are not attending additional weeks, select Not Attending other shows.
If you are unsure which weeks you will attend, you may select this option. Keep in mind that you will need to create a new EventPass at the start of each additional week.
Step 5: Arrival and Departure Dates
Under Apply to all horses, select the arrival and departure dates.
These dates will apply to every horse.
If one or more horses have different arrival or departure dates, update those horses individually.
Scroll down and select Next.
Step 6: Review and Submit EventPass
The next page will display:
All horses included on the EventPass
Whether their health documents meet the requirements for this specific show
If a horse does not meet a requirement, you will see a blue icon instead of green under the applicable document type:
Coggins
Vaccinations
Health Certificates
If all documents are verified and no Health Declaration is required, select Submit to complete your EventPass and generate your QR code.
Viewing and Downloading Your QR Code
Select Close / View Event Passes.
Locate the show and select View Pass. On far right side of your screen (you might need to scroll the screen to the right if you cannot see 'View Pass'
Select Download.
From here, you can:
Screenshot the QR code, or
Select Download EventPass to email or text the QR code
How to view your upcoming shows, complete your Health Declaration, complete your EventPass, and receive your QR code
To view your upcoming shows, complete your Health declaration and EventPass and receive your QR code.
To view all your EventPasses and upcoming shows, select Shows and then select 'Event Passes'. Here, you can view all of your shows, EventPasses, and their status. To complete an EventPass select 'Edit Pass' next to the show desired. Once your horse's statuses are verified and viewed as green ticks and there is no health declaration you can the click 'Submit' to complete your EventPass. If there is a Health Declaration required for this show you will not be able to complete it until 48 hours prior to competition. You will receive an email once the declaration of health is available to be done and once that is completed you will be able to complete your EventPass.
To complete the Health Declaration (which can only be done 48 hours prior to show). Select 'Edit Pass'. Next it will ask you if you want to add or delete any horses from this current EventPass before submitting. Keep in mind you cannot edit your EventPass once it is complete. Then select 'Save'. If the horses health statuses are verified then you can complete your Health Declaration. To do so select 'Complete Health Declaration'. Then fill out all the required fields and select 'Submit'. Once you have completed your Health Declaration you can then complete your EventPass by selecting 'Submit'.
