How to Create an EventPass
Before You Begin
Before you can create or complete an EventPass, you must:
Create a profile for each horse on your account
Upload all required health documents to each horse’s profile
Ensure all documents have been reviewed and verified by the EventPass system
Without verified documents, your EventPass cannot be completed.
Creating an EventPass in the App
Step 1: Start a New EventPass
From the EventPass app home screen, tap the “+” button labeled Add.
Select EventPass.
Use the search bar to find the horse show you plan to attend.
You can also use the Filter button (funnel icon) to narrow results by:
Venue
State
City
To remove a filter, tap the “X” next to the selected filter at the top of the screen.
Step 2: Select the Show
Locate the correct show.
Tap “+ Attend”.
You will then be prompted to select whether your horses are traveling In-State or Out-of-State.
Important: Health requirements may vary depending on travel status. For example, some in-state horses may not be required to have a Health Certificate.
Step 3: Choose Origin Location
In-State Travel:
Select the county your horses are arriving from under “County horses are arriving from.”
This selection will automatically apply to all horses.
If a specific horse is coming from a different county, you can edit that horse’s county individually.
Out-of-State Travel:
Select both the State and County the horses are arriving from.
These selections will also apply to all horses but can be adjusted individually if needed.
Step 4: Select Horses
Check the box next to each horse you plan to bring to the show.
Under each horse’s name, you will see health requirement indicators:
Green = requirement met
Red = requirement not met
Requirements shown may include:
Coggins
Vaccinations
Health Certificate
You may still select horses that do not currently meet all requirements. This usually means:
New or updated documents need to be uploaded, or
Documents are pending verification
Once finished, tap Save.
Step 5: Add Additional Show Weeks (Optional)
If you are attending multiple weeks at the same venue:
Select all additional weeks you plan to attend.
Tap Add these shows.
This allows you to use one EventPass instead of creating a new one each week.
If you are not attending additional weeks:
Select Not Attending other shows.
If you are unsure of your future weeks, you may select this option, but keep in mind you will need to create a new EventPass for each additional week later.
Step 6: Arrival and Departure Dates
Under Apply to all horses, select the arrival and departure dates.
These dates will apply to every horse by default.
If any horse has different dates, adjust them individually.
Scroll down and tap Save.
Completing Your EventPass
If all health requirements are met, your EventPass will be completed and your QR code will appear.
If requirements are missing, you will see a red message at the top stating:
“Unable to create EventPass: Please ensure all horse information is complete to proceed.”
Tap Requirements for this show to view:
Each horse included
Exactly which documents or requirements are missing
Once the missing documents are uploaded and verified in the horse’s profile, the EventPass will automatically update.
Health Declaration (If Required)
Some shows require a Health Declaration as the final step.
The Health Declaration typically opens 48–72 hours prior to arrival, depending on the show.
You will receive an email notification when it becomes available.
Once completed, your EventPass will be finalized and your QR code issued.
How to view upcoming shows, complete your Health Declaration, complete your EventPass, and access your QR code
To view your upcoming shows EventPass select 'EventPass' on the main home screen of the app. Here, you can view all of your shows, EventPasses, and their status. Once your horse's statuses are verified and viewed as green ticks the next step is to complete the Health Declaration form if it is required for the show you wish to attend. After the horses status are verified and the Health Declaration (if required) is completed then your EventPass will be complete and you can download your QR code. You can also access your completed EventPasses but selecting 'Shows' on the bottom right side of your screen.
